Document Management

100% Open Source

Whether for compliance, customer service, business continuity or effective collaboration, document management is critical to any organization. Today users want the simplicity of a departmental solution, with simple to configure applications; while corporations want the consistent control and compliance of a scalable, robust content management system. Alfresco offers the industry a leading open source document management system to simply capture, search and collaborate on documents with full library services and lifecycle management, on a unified, robust repository. 

Alfresco Document Management

Alfresco offers document management using familiar interfaces to get rapid user adoption built on a repository that offers transparent, out-of-sight services for full ECM.

• Virtual File System – Replace shared drives and offer the same interface
• Email-Like Rules – Configure plug-in rules to automate manual processing and offer out-of-sight compliance
• Google-like Search – Search directly from Firefox or IE7
• Yahoo-like Browsing – Automatic meta-data extraction and categorization
• SmartSpaces – Best practice collaboration spaces
• Transparent Lifecycle support

Content Contribution

• Virtual File System making ECM as simple as a shared drive
• CIFS briefcase synchronization
• Portal Access – JSR-168

Content Categorization

• Automatic meta-data extraction and categorization from all interfaces

Advanced Search

• Native OpenSearch from Firefox or IE7 across multiple Alfresco repositories, and also other Open Search repositories

Data Management and Transformation Engine

• Transformation Services – Office to ODF/PDF, PowerPoint to Flash

Library Services

• Check-In/Out - Minor and major version control
• Auditing – Who created, who updated, when created, when updated
• Document Cross Linking – Across multiple spaces

Team Collaboration

• Space Wizard – Best practice of folder structure, content, templates, rules and processes
• Forum Support – Threaded discussions
• Simple Email Based Workflow – Embedded URL “approve/reject”
• Email and RSS change notification

Integrated Workflow

• jBPM Integration – Complex workflow support
• Dashboard task management
• Compliance – Secure document lifecycle management

Security

• Security and user management with users, groups and roles
• Document level security
• Single Sign-On through NTLM or LDAP

Benefits

Alfresco delivers the following benefits:

• Dramatically increased user adoption
• Dramatically reduced cost and TCO
• Reduced risk
• Rapid deployment